Cloud Pre-Filter includes the following modules which may cause the corresponding personal data to be transmitted to Trend Micro. Detailed information and instruction are provided below for opt-out of the personal data collection by disabling specific modules. Modules that cannot be disabled are indicated below.
To see where this data is processed, refer to our list of data centers and authorized data subprocessors and their locations.
Domain Settings
Upon registration of a domain in Cloud Pre-Filter for protection, the administrator must specify the domain name and the incoming mail server IP address or FQDN responsible for the domain.
Data collected |
|
---|---|
Console location | Cloud Pre-Filter > Domain name > Domain |
Approved Sender List
Messages from Approved Senders are able to bypass the Email Reputation service and antispam filters.
Data collected |
|
---|---|
Console location | Cloud Pre-Filter > Domain name > Conditions |
Console settings |
|
Blocked Sender List
Messages from Blocked Senders are prevented from reaching recipients.
Data collected |
|
---|---|
Console location | Cloud Pre-Filter > Domain name > Conditions |
Console settings |
|
Valid Recipients
Valid Recipients works by comparing the mail recipients to a list of your users on Cloud Pre-Filter. The Cloud Pre-Filter list of your users is generated through synchronization with your LDAP servers.
Data collected |
|
---|---|
Console location | Cloud Pre-Filter > Domain name > Conditions |
Console settings |
|
Email Reputation
Email Reputation enables you to take advantage of a dynamic and constantly updated email source rating system to block spam and other unwanted messages. Email Reputation blocks messages from source IP addresses whose current reputation ratings are poor.
Disabling Email Reputation prevents the mentioned data from being sent to Trend Micro, but severely affects the ability of Cloud Pre-Filter to detect and block spam from known and emerging spam sources.
Data collected |
|
---|---|
Console location | Cloud Pre-Filter > Domain name > Filter |
Logs
Cloud Pre-Filter stores logs of all processed email messages for the administrator’s own use and query purposes. The logs are kept for 30 days, and the number of days to keep logs is not configurable.
After scheduled log deletion, all data are purged and cannot be retrieved further.
Data collected |
|
---|---|
Console location | Logs > Query |